This month we are looking at Paidnice. This is an award-winning accounts receivable automation platform built to extend the collections capabilities of Xero and QuickBooks Online.

Late payment is one of the most persistent challenges facing UK businesses and whilst the Government has promised to do more to tackle the issue in the King’s Speech, there is technology that can support businesses now.

Named the 2025 Xero Global Small Business App of the Year, Paidnice layers a configurable rules engine on top of your existing accounting system, so that invoices sync in real time and Paidnice automatically applies your payment terms, sending reminders, issuing statements, charging late fees and interest and escalating overdue accounts where needed.

Why are businesses turning to Paidnice?

Many businesses are exploring technology like Paidnice for the following reasons:

  • Automated reminders and statements – Branded emails and SMS go out on schedule, so nothing slips through the cracks and you stop being the one chasing.
  • Late fees and interest applied consistently – Rules are configured once and then enforced fairly across every customer, in line with your payment terms.
  • Customisable per-customer treatment – You can whitelist key clients, set bespoke terms for VIPs and ensure customers on payment plans are not caught up in standard chasers.
  • Escalation and payment plans – Persistently overdue accounts can be escalated automatically and customers can be offered structured payment plans to keep cash moving.
  • Real-time insight – Dashboards show ageing buckets, payment trends and risk scores across every Xero or QuickBooks organisation you manage.

According to the many reviews for the platform online, the impact tends to be felt quickly amongst users, with many reporting a significant reduction late payments and manual chasers, combined with a more professional, consistent experience for their customers.

Interested in implementing Paidnice?

Paidnice is one of a number of platforms we help clients to implement alongside their core cloud accounting system.

If you would like to explore whether it could improve your cashflow and reduce the time your team spends chasing invoices, speak to our team.